The Office of the Controller has worked with several units on campus to compile information and develop general procedures for common campus processes.   We hope departments will use this as a starting point in developing their own desk manuals specific to their positions and functions.

As sections are completed, they will be available on the web site.  Once the entire manual is complete, it will be consolidated and will include corresponding page numbers, etc. 

If you have comments, questions or suggestions concerning the contents of the manual, please contact us at at help@accounting.ucsb.edu or at x8593.

All sections are in PDF format and require Adobe Acrobat Reader, a free download from the Adobe web site. 

A.    Campus Information

B.    Training

C.    University Name, Seal, Letterhead, Business Cards, and Electronic Communications.

A.    Cash and Cash Handling

B.    Department Budgeting (under construction)

C.    Entertainment

D.    General Ledger

1.    Fund Accounting

2.    Data Warehouse

3.    Fiscal Closing

4.    Review and Reconciliation of the General Ledger

E.    Payroll/Personnel

1.    Hiring Process

2.    Work Study

3.    Student Payroll

4.    Distribution of Payroll Expense

F.     Preparing for an Audit

G.    Procurement

1.    Business Contracts

2.    Equipment Management

3.    Processing Payments for Goods and Services

4.    Purchasing Goods and Services

H.     Record Retention

I.     Strategic Planning

J.     Travel